What is Event Budget Calculator?
The Event Budget Calculator helps organizers break down total funding into actionable categories. By analyzing the total budget against the guest count, it determines the 'Cost Per Head' (CPH), a critical metric for venue selection and catering choices.
How it Works
1. Enter 'Total Budget'.
2. Enter 'Guest Count'.
3. The tool divides Budget / Guests to find CPH.
4. It also suggests standard allocations (e.g., 40% Venue/Food, 15% Decor).
Step-by-Step Guide
- 1 Define Budget
- Total amount available to spend.
- 2 Guest List
- Expected number of attendees.
- 3 Analyze
- View Cost Per Head and category breakdown.
Example
Input: $10,000, 100 Guests
Result: $100/head
FAQ
What is a good contingency?
15% of the total budget is standard for unexpected costs.
Does CPH include tax?
Usually no. Add 20-30% for tax and service charges on top of CPH.
Biggest expense?
Venue and Catering typically consume 40-50% of the total.
Conclusion
Successful events start with realistic financial planning. Knowing your CPH allows you to negotiate effectively with vendors. Always reserve 10-15% of your budget for contingency expenses.