We spend half our lives in inboxes. Writing clear, effective emails is a superpower. Bad emails get ignored; good emails get action. The goal is to respect the recipient's time.

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How to write a professional email (Templates)

How to write a professional email (Templates)

TL;DR: Clear subject line, BLUF (Bottom Line Up Front), and clear Call to Action. Be concise.

We spend half our lives in inboxes. Writing clear, effective emails is a superpower. Bad emails get ignored; good emails get action. The goal is to respect the recipient's time.

Step-by-Step Guide

  1. The Subject Line: Make it searchable and urgent. Bad: 'Question'. Good: 'Action Required: Q3 Report Approval due Friday'.
  2. BLUF (Bottom Line Up Front): Don't bury the lead. The first sentence should state the purpose. 'I am writing to ask for X' or 'Here is the file you requested.'
  3. The Call to Action (CTA): Be specific about what you need. 'Please reply with your approval by 5 PM.' Avoid: 'Let me know what you think.'
  4. Tone Check: Read it out loud. Remove words like 'just', 'I think', 'maybe'. Be direct but polite.

FAQ

Should I use emojis?

Depends on company culture. Internally, usually fine. Externally/Formal, avoid.

Reply All?

Only if everyone TRULY needs to know. Otherwise, Reply.

How to follow up?

Wait 2-3 business days. 'Bumping this to the top of your inbox.'

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